MOMS Club® Westchase Code of Conduct

MOMS Club of Westchase Behavior and Conduct Guidelines

Welcome to the MOMS Club of Westchase (“Club”). Please review our rules and regulations surrounding behavior and conduct. These guidelines are in place so everyone in the Club can be comfortable and so issues do not become personal, but simply a matter of following the rules. Below is a list of guidelines that our Club has adopted. If you have any suggestions for additions or issues with the guidelines, please let a member of the Board know. The Code of Conduct may be modified as needed by a majority vote held at a monthly membership meeting. All members will be notified of any such changes.

 

I. SICKNESS POLICY

 

Please do not attend any Club functions if your child is sick. This is very important since there are pregnant and nursing mothers and small children. The Club defines sick as: having a fever, vomiting, diarrhea or any other illness in the previous 24 hours. Also considered ill is a person with nasal discharge other than clear. Anyone exposed to ANY communicable disease is considered sick until they are through the incubation period. It is expected that you will use your best judgement when determining whether it is appropriate to attend an activity. Please inform a Board member if your child is diagnosed with an illness and you have recently attended a Club activity so we can inform moms with kids who may have been exposed.

II. VACCINATION POLICY

All parents and children who attend any Club event at a private location (e.g., a member’s home) must be up to date with the standard recommended vaccinations as set forth by the American Academy of Pediatrics or the Centers for Disease Control and Prevention. As it cannot be guaranteed that other members of the public are following a standard immunization schedule, this policy does not apply to events held at public locations.The health of our families is paramount, and exposure to disease is of the greatest concern for infants who are too young to begin an immunization regimen. Though there is still a risk of infection for people who have been vaccinated, the greater risk is to those who have not and are very young.

 

III. FOOD AT EVENTS

When your child is having a snack, please try to keep the area clean. If you bring a beverage and snack for your child to events, we ask that you not share your child’s food without checking with the mother of the other child. Some children have strict diets due to religion, health or lifestyle. In the end, you are responsible for your own child/children at the events, so please keep your eyes on them at all times.

IV. PLAYDATE SAFETY GUIDELINES

All houses being used for playdates should be child proofed for the youngest child attending. All pets must be kept outside or in another room away from the group, unless everyone present agrees that the animal may roam about freely. All weapons and sharp objects should be kept out of reach of all children. All firearms and ammunition must be secured in a locked location (e.g., a safe). There must be no smoking during playdates. Remember that at all times you are responsible for the safety of your children. If you are uncomfortable about the safety at ANY Club event, please voice your concerns to the hostess or a Board member so we can remedy the problem for future activities.

V. CODE OF CONDUCT

 

For the children:

  • We all need to remember to focus on the behavior and not on the individual.
  • Parents are responsible for the actions and safety of their children at all times. Neither this MOMS Club chapter nor the International MOMS Club Corporation is responsible for the actions or safety of any children or adults at any time.
  • Each mother is responsible for her own child’s behavior. We have to remember that there is no right or wrong way of parenting; we are not to judge each other.
  • AGGRESSIVE BEHAVIORS include, but are not limited to, purposeful and deliberate: hair pulling, hitting, kicking, wrestling (with intent to harm, not just consenting rough play), hitting with objects, scratching, destroying property, punching, pushing, slapping, screaming, inappropriate language.
    • If any of these behaviors occur, the mother should remove her child from the area. After a short bit of time, this child can resume the activity.
    • If this behavior does not cease, the child and mother must leave for the day.
    • If the child is consistently having behavioral problems that have warranted removal from several activities (three or more times), the mother may be asked to refrain from attending events until the child’s aggressive or anti-social behavior is under control.
  • UNACCEPTABLE BEHAVIORS include: biting, spitting at a person, purposely urinating in public (exceptions allowed for potty training children).
    • If any of these behaviors occur, that mother and child will leave for the day.
    • If a child ATTEMPTS any of these behaviors, that child should be removed briefly from the area by their mother.
    • If another attempt is made then the child and mother will leave for the day.
    • If three episodes of any of the above behaviors occur, membership may be terminated at the Board’s discretion. Our goal is to be a safe place for our children to play and socialize.

For the moms:

The purpose of the Code of Conduct is to establish guidelines for members at all Club functions or when interacting with other members. It will allow for the termination of their membership if they violate the guidelines established and set forth herein. The final decision will rest with the Board (by majority vote).

  • No member shall use obscene or abusive verbal language directed toward any other member of the club, their child/children, or with outsiders while at a Club event or conducting Club business (advertisers, business owners, other people present at public place events, etc…).
  • No member shall use physical or obscene gestures toward any other member of the Club, their children, or with outsiders while at a Club event or conducting Club business (advertisers, business owners, other people present at public place events, etc…).
  • Members shall refrain from malicious gossip or harassment regarding other members of the club in person, via phone, e-mail, or social media.
  • All members shall be considerate and respectful of other members and their property.
  • Members shall not misuse the Club roster or ANY of its contents (phone numbers, email addresses, street addresses, etc…) for home-based businesses, solicitation, divulging or selling information, etc…
  • Members are responsible for reimbursing the Club for bank service charge fees related to bounced checks or insufficient funds for dues or any other monies they owe the Club.

Members shall abide by the Bylaws as set forth by the International MOMS Club.

VI. ACTIONS BY THE BOARD

Actions by the Board may be taken against any Member who violates the Code of Conduct. The Board makes the final decision about whether a specific act or behavior is, in fact, a violation of any part of this Code of Conduct. The actions that can be taken include:

a. First Offense – Verbal Warning
b. Second Offense – Written Warning
c. Third Offense – Termination of membership. Her dues will be forfeited.

 

We hope we never run into situations like those listed, but for our members’ and children’s’ protection, we prefer to have this Code in place.

All actions taken against a member will be the joint decision (by majority vote) of the Board of the Club, not just one officer or one member.

While we know this policy cannot be all encompassing, please note the unanimous decision of the Board can be used to revoke membership or skip steps in the aforementioned process at any time (without warning) given a severe, unforeseen circumstance.  If a member feels she has been unfairly terminated, she should contact a Board member to appeal.

By signing the MOMS Club® Westchase Membership Form, I acknowledge that I have read, and agree to abide by the terms of this MOMS Club® Westchase Code of Conduct.

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